Become an Exhibitor

Thank you for your interest in exhibiting at the 60th NATA Annual Meeting & Trade Show, June 18-20, 2009 in San Antonio, Texas! This is the largest exhibition of athletic training products and services in the world!

By marketing to NATA members, you will reach decision makers and recommenders in secondary schools, colleges/universities and professional sports. You’ll also find athletic trainers who serve in sports medicine clinics, emergency rooms and hospitals, physician offices, military, performing arts and a variety of occupational settings.

You will be face-to-face with high qualified leads and be able to showcase your products and services to the industry influencers and buyers all under one roof!

Location, Dates and Times
Booth Registration Rates
Other Budget Considerations
Booth Space Benefits
10 x 10 Booth Discount Packages

Attendee Demographics
Important Dates/Deadlines
Register Booth Staff
Hotel Reservations
Transportation
Pre-/Post-Convention Attendee List
Onsite Booth Selection for 2010

Please follow the steps below to become an exhibitor at the 2009 NATA Trade Show …

Download the Exhibit Space Contract and review the Floor Plan.

Review the Rules and Regulations. (The applicant agrees to comply with all Rules and Regulations governing the Annual Meeting Trade Show.)

Complete the contract (with payment in full), sign it and email it to lindseya@nata.org, fax it to 214-637-2206 or mail it to NATA, attn: Exhibits Manager, 2952 Stemmons Fwy., Dallas, TX, 75247.

Booth assignments will occur on a first-come, first-served basis.

After your booth space has been assigned, you will receive a Booth Confirmation Letter and information on how to access your Exhibitor Services Manual.

Location, Dates and Times (back to top)

Location	Henry B. Gonzales Convention Center, 200 East Market Street, San Antonio, Texas 78205

Installation Dates & Hours	Tuesday, June 16	8a – 5p
	Wednesday, June 17	8a – 8p

Trade Show Dates & Hours	Thursday, June 18	10a – 5p (restricted to certified athletic trainers, certified athletic training students and associate member attendees)
	Friday, June 19	10a – 5p (open to all attendees)
	Saturday, June 20	10a – 1p (open to all attendees)

Dismantle Dates & Hours	Saturday, June 20	1p – 9p
	Sunday, June 21	8a – 10a

Booth Registration Rates (back to top)

	On or Before March 2, 2009	After March 2, 2009
10 x 10 inline booth	$1,175	$1,275
10 x 10 corner booth	$1,375	$1,475
10 x 20 inline booth	$2,350	$2,450
10 x 20 corner booth	$2,550	$2,650
10 x 30 inline booth	$3,525	$3,625
10 x 30 corner booth	$3,725	$3,825
Island booth (400 sq. ft. and over)	$1,125 per 100 sq. ft.	$1,225 per 100 sq. ft.

Other Budget Considerations (back to top)

When creating your NATA Trade Show budget, please make note of the following items. The list below provides an estimate of highly requested items. A complete, final price list will be available in the Exhibitor Services Manual.

Item	Description	Estimated Price
Carpet	It is required that you have a floor covering for your booth which covers your entire booth space. You can bring your own or purchase through The Expo Group.	Standard 10’ x 10’ $140 (discounted rate - $126)
Electricity	Show Management does not provide electricity.	Standard 500 watt/5 amp/120 volt outlet $115 (discounted rate - $103.50)
Table & Chairs	Standard 6’ draped table	$105 (discounted rate - $94.50)
Table & Chairs	Upholstered side chair with chrome finish	$65 (discounted rate - $58.50)
Material Handling	If you ship a booth to the warehouse or directly to the exhibit hall, you will be responsible for the Material Handling fees associated with the movement of your freight within the hall. The final cost is based on the weight of your freight.	Direct to warehouse $75 per CWT and up (discounted rate - $67.50) Direct to show site $71 per CWT and up (discounted rate - $63.90) These rates include OT move out.
Cleaning	Keep up the appearance of your booth space during the Trade Show.	Daily cleaning $0.35 per square foot
Booth Labor	Installation and Dismantle Labor	Straight Time - $63/hr. (discounted rate - $56.70) Over Time - $94.50/hr. (discounted rate - $85.05)
Lead Retrieval	Exhibitors can rent a lead retrieval system through the Registration company	Desktop device w/printouts $190 (early bird rate)

Booth Space Benefits (back to top)

Each contracted 10 x 10 booth includes:

8’ draped back wall
3’ side draped dividers
Standard size ID sign listing company name and booth number
24 hour perimeter security
Four complimentary exhibitor badges
Complimentary Post-Convention Attendee List
Complimentary listing in the Trade Show Planner
Complimentary Best In Show Contest entry for one product or service

10 x 10 Booth Discount Packages (back to top)

The Expo Group, NATA’s general services contractor, has bundled the most commonly used exhibitor services (furniture, electricity, carpet, material handling, etc.) into discount packages. By selecting on of these booth packages, you can save! Discount package options will be made available through the Exhibitor Services Manual.

Attendee Demographics (back to top)

89% of attendees rate the NATA Trade Show as a good or excellent information source to purchase athletic training-related products and services
88% of attendees are directly involved when it comes to selecting athletic training products or services for their organizations
77% of attendees plan to spend 2 or more hours at the NATA Trade Show
89% of attendees plan to purchase athletic training products and services from NATA exhibitors within one year or less

Source: 2008 Annual Meeting Survey and 2008 Annual Meeting Registrant Summary

2009 Annual Meeting Projected Attendance - 10,000 (7,000-8,000 athletic trainers)
Projected Number of Exhibiting Companies - 275-300

Important Dates/Deadlines (back to top)

February 27	Meeting Space Request Form due to NATA office
April 24	Registration Packet Inserts Form due to NATA office with sample of insert
May 1 – June 1	Inserts for Registration must be received at fulfillment house
May 15	Deadline for submitting one product/service for the Best In Show Contest
May 18	The Expo Group Exhibitor Services Discount Deadline (order by this date and receive a 10% discount)
May 29	Certificate of Liability Insurance due to NATA office Exhibitor Promotional Items Form due to NATA office

Register Booth Staff (back to top)

Coming in 2009!

Pre-/Post-Convention Attendee List (back to top)

Coming in 2009!

A Pre-Convention Attendee List will be available to order in the spring of 2009.

NATA Sponsors and Convention Sponsors receive a complimentary Pre-Convention Attendee List. Corporate Partners can purchase this list at .09 a name. All other exhibitors can purchase this list at .13 a name.

The Post-Convention Attendee List is complimentary to ALL registered exhibitors.

Onsite Booth Selection for 2010 (back to top)

All NATA Exhibitors will have the opportunity to select booth space for the 2010 Trade Show onsite at the 2009 Trade Show in San Antonio, Texas!

Before the 2009 Annual Meeting, all registered exhibitors will be assigned an appointment during the Trade Show. This appointment will be based on Exhibit Priority Points as of April 1, 2009. A completed 2010 Exhibit Space Contract and 25% deposit will be due to confirm your appointment prior to arriving onsite.

Exhibitors with the highest Exhibit Priority Points will be assigned the first appointments followed by exhibitors with lower points. (Founding sponsors, Official Sponsors, Official Suppliers and Convention Sponsors will confirm their booth space with NATA in the early spring.)

Contact NATA to learn how your participation in the NATAwards program can provide your organization with an earlier Onsite Booth Selection appointment! Ask for Russell Cook, Business Development Representative, ext. 124, russellc@nata.org or Lindsey Anderson, Exhibits Manager, ext. 111, lindseya@nata.org.

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