- Call event to order: Ask the audience to take their seats and encourage them to move toward the front of the room.
- Read the following announcements: “Before we begin, I would like to make a few announcements”:
“Each year NATA tries to help the environment by reducing the amount of paper being consumed by the annual meeting. Two examples of this are:
Electronic Speaker Evaluations – each day of the Annual Meeting you will receive an e-mail inviting you to evaluate that day’s speakers. Be sure to complete the online speaker evaluations – your feedback plays an important role in future programming.
Online Handout Library – NATA has asked all speakers to provide a handout they wanted to share with attendees. All handouts received are now posted on the Annual Meeting Web site and are only accessible by attendees. (If asked the address is www.nata.org/annualmeeting)
Thank you for your support as NATA continues to be environmentally friendly.”
ANNOUNCEMENT 2: (Announcement for Wednesday and Thursday before 2:00 p.m. only)
“Be sure to attend this year’s NATA Hall of Fame Induction Ceremony, which takes place on Thursday from 2:00 p.m. – 3:00 p. m. in Hall 5. The Induction Ceremony is bigger, better and more exciting than ever and there’s no fee to attend. Be there to witness this significant and meaningful event first-hand!”
“Please turn all cell phones off or to vibrating modes, so as not to disrupt the event.”
Read for Sessions & Feature Presentations:
“As time permits, there will be a Q&A session/panel discussion at the end of this event. Please walk up to the standing microphone so everyone can hear you.”
Read for Minicourses:
“As time permits, there will be a Q&A session at the end of this event. Please walk up to the standing microphone so everyone can hear you.”
Read for Evidence Based Forums:
“As time permits, there will be a Q&A session at the end of this event. Question cards will be passed out by our volunteers. If you have a question, please write it legibly on the card, and pass the card to the center aisle during the program. Volunteers will collect the cards and bring them to the moderator who will read the questions into the microphone.”
Read for Learning Labs:
“As time permits, there will be a Q&A session at the end of this lecture. Also, after the lecture and Q&A time, we will be breaking up into two labs. Those on the right will go to one lab room and those on the left will go to the other lab room.”
Read for Special Topics:
"As time permits, there will be a Q&A session at the end of this event. If you have a question, please raise your hand."
3. Officially begin the event by delivering your general introduction (see Moderator Guidelines).
4. Introduce each speaker at the beginning of their presentation. Repeat as necessary until completion of the presentations.
5. Conduct a Q&A session/panel discussion at the end of the event – not after each speaker (see Moderator Guidelines).
For Learning Labs - After the lecture/Q&A and prior to the group splitting between two lab rooms, please introduce the second lab leader:
“Before we split up, we would like to welcome ________, our other lab leader. Also, Learning Lab equipment is either property of NATA or has kindly been loaned to the Annual Meeting by an organization, specifically for Learning Labs. Please be sure to leave all lab equipment in the room.”
6. Present speaker gifts individually at end of the Q&A session/panel discussion. (i.e. “NATA is pleased to present the speakers with this token of our appreciation for....”) (For Learning Labs: Speaker gifts should be presented after the Lab.)
7. Thank audience for attendance and remind attendees to complete the online speaker evaluations.